Privacy Policy

The Flame Christian Cooperative, Inc. Effective Date: May 6, 2026 Last Updated: May 6, 2026

1. Introduction

The Flame Christian Cooperative, Inc. ("The Flame," "we," "our," or "us") is a Florida not-for-profit corporation (Document No. N24000001592) located at 895 Palm Valley Rd, Ponte Vedra, FL 32081. We operate the website at www.theflamechristiancooperative.com (the "Site") in support of our Christ-centered homeschool cooperative serving families in the St. Augustine and Ponte Vedra Beach areas.

We are committed to protecting the privacy of families, students, and visitors. This Privacy Policy describes what information we collect, how we use it, how we protect it, and your rights regarding it.

By using our Site or submitting information to us, you agree to the practices described in this policy.

2. Information We Collect

2.1 Information You Provide Directly

When you fill out a request-for-information form, admissions inquiry, or contact form on our Site, we may collect:

  • Parent or guardian name(s)
  • Email address
  • Phone number
  • Child's name, age, or grade level
  • Homeschool background or program interest
  • Any message or note you choose to include

We use a third-party enrollment and inquiry form hosted by Eduweby (eduweby.com) embedded on our Site. Information submitted through that form is subject to both this policy and Eduweby's privacy policy.

2.2 Information Collected Automatically

When you visit our Site, certain technical information is collected automatically by our hosting platform and analytics tools, including:

  • IP address
  • Browser type and version
  • Device type and operating system
  • Pages viewed and time spent on each page
  • Referring website or search terms
  • Date and time of visit

This information is collected through cookies and similar tracking technologies. See Section 7 (Cookies) for more detail.

2.3 Information About Minors

Our programs serve children from Kindergarten through high school. We do not knowingly collect personal information directly from children under the age of 13. All inquiries, enrollment forms, and communications are directed to and completed by parents or legal guardians. If you believe a child under 13 has submitted personal information to us without parental consent, please contact us immediately at the address in Section 10 and we will delete that information promptly.

3. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries and requests for information about our programs
  • Process and evaluate admissions applications
  • Communicate with enrolled or prospective families about programs, schedules, tuition, scholarships, and community events
  • Send occasional organizational updates, newsletters, or prayer communications (with your consent)
  • Improve and maintain our Site and communications
  • Comply with applicable legal obligations

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

4. How We Share Your Information

We may share your information only in the following limited circumstances:

  • Service providers: We use trusted third-party tools (including Eduweby for enrollment management, Sanity for content management, and web hosting providers) that process data on our behalf under appropriate data agreements.
  • Legal compliance: We may disclose information if required by law, court order, or governmental authority.
  • Protection of rights: We may disclose information where necessary to protect the safety of our students, families, staff, or others, or to enforce our policies.
  • Organizational transfers: If The Flame merges with, is acquired by, or transfers operations to another ministry or organization, your information may be transferred as part of that transition, with prior notice provided where feasible.

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, maintain our organizational records, and comply with applicable law. Inquiry and admissions information for families who do not enroll is typically retained for up to two (2) years. Enrolled family records are retained for the duration of enrollment and for a reasonable period thereafter per standard nonprofit record keeping practices.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information against unauthorized access, disclosure, alteration, or destruction. However, no internet transmission or electronic storage system is completely secure. We encourage you to use discretion when sharing sensitive information online.

7. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies to improve functionality and understand how visitors use our Site. For full details, please see our Cookie Policy.

You may configure your browser to refuse cookies or alert you when cookies are being sent. Disabling cookies may affect certain features of the Site.

8. Third-Party Links and Embedded Content

Our Site may contain links to third-party websites or embed content from third-party platforms (such as Eduweby forms or Sanity-hosted images). We are not responsible for the privacy practices of those third parties. We encourage you to review the privacy policies of any third-party sites you visit.

9. Your Rights and Choices

Depending on your location, you may have the right to:

  • Access the personal information we hold about you
  • Correct inaccurate or incomplete information
  • Request deletion of your personal information, subject to our legal and organizational recordkeeping obligations
  • Withdraw consent to marketing or non-essential communications at any time
  • Opt out of non-essential cookies (see Cookie Policy)

To exercise any of these rights, please contact us using the information in Section 10. We will respond within a reasonable time and in accordance with applicable law.

10. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact us:

The Flame Christian Cooperative, Inc. 895 Palm Valley Rd Ponte Vedra, FL 32081

Registered Agent: Kristy Capone-Miller 250 Esmeralda Road, St. Augustine, FL 32095

You may also reach us through the contact form at www.theflamechristiancooperative.com/admissions.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The "Last Updated" date at the top of this page will always reflect the most recent revision. We encourage you to review this policy periodically. Continued use of the Site after any changes constitutes acceptance of the updated policy.

The Flame Christian Cooperative, Inc. is a Florida not-for-profit corporation.